League By-Laws Spring 2010

Written by Administrator Monday, 25 January 2010 11:58

LEAGUE BY LAWS As corrected/amended by the members – January 19, 2010.
ARTICLE I
TEAMS AND SPONSORS
Section I: SPONSORS, COSTS
A. Each sponsor must have two (2) teams.
B. A new sponsor is limited to two (2) teams for the first season.
C. Cost shall be $200.00 per team, of which $8 per team will be paid to the League
Statistician for efforts extended. The Statistician will be paid in two installments;
after the 1st and 5th weeks of play each season.
D. Any checks returned to the League will incur a $10.00 LATE CHARGE plus any
expenses incurred by the League.
Section II: TEAMS AND CAPTAINS
A. A team will consist of a minimum of four (4) members and a maximum of six (6)
members.
B. Will have a designated member as Captain.
C. Will submit Captain and member’s names at the Member’s Registration meeting.
Section III: ELIGIBILITY, FORFEITURE & WITHDRAWAL
A. Provisions in this section can be overruled by 2/3rds vote of the Board of
Governors due to special circumstances.
B. A Captain or member whose name has been submitted at the Registration
meeting is not eligible to participate on any other team during the current season.
C. Changes in team personnel require notification to the President or Statistician
by 8:00 P.M. on the day prior to a match. Notification must be done in person, by
telephone, fax or e-mail. (Violation will result in forfeiture of games played by an
ineligible player.) No additions to the roster will be permitted during the Playoff
rounds.
D. Teams will be considered withdrawn from the League at the Registration Meeting
if they fail to: 1) Have a Captain in attendance. 2) Pay entry fees.
E. Teams that withdraw, forfeit or are withdrawn during the season will have their
entire seasonal scores voided. The League will then be placed on percentage’s.
F. Team members whose names have been submitted at the Member’s Registration
meeting will be eligible to play on that team during the regular season.
G. A player whose name has been listed on a team roster and subsequently
removed is not eligible to rejoin that team for the remainder of the season.
ARTICLE II CAPTAINS
Section I: GENERAL DUTIES OF THE CAPTAINS
A. Be present at the Registration Meeting.
B. Designate an alternate Captain in their absence.
C. Determine team roster.
D. Act as liaison between team and Board of Governors.
E. Ensure compliance with all provisions of the league score sheet.
F. Must inform League President of Statistician of any changes in team personnel.
Section II: GENERAL DUTIES OF THE MEMBERS
A) Approve any sponsors or an increase in teams from current sponsors.
B) Approve any changes in entry fees.
C) Approve any expenditures from the general fund:
1) Regarding the WEST COAST CHALLENGE.
2) That are not specifically essential to the operation of the League season.
3) That were not previously voted upon or mentioned in these By Laws.
D) Elect a League Auditor to inspect financial records.
E) Request that the President call a Member’s Meeting or vote upon written petition of
1/3 of the Captains.
F) Amend these Rules in accordance with Article VII.
ARTICLE III
BOARD OF GOVERNORS
Section I: NUMBER OF GOVERNORS
There shall be seven (7) elected members, each with one (1) vote unless such
member(s) be disqualified by reason of conflict of interest.
Section II: ELECTION AND TERM OF OFFICE
A) Nominations for the Board shall be open to all League Members for minimum of five
(5) weeks during regular season play.
B) Four (4) members shall be elected during the Spring Season.
C) Three (3) members shall be elected during the Fall Season.
D) Term of office shall be one (1) year culminating with the WEST COAST
CHALLENGE.
E) Board Runners will be notified of the ballot count in writing, immediately following the
tabulation by the Election Committee. League members will be notified via the next
weekly standings.
F) In the event that any League member has evidence that a Board member is guilty of
malfeasance or nonfeasance in office he/she may ask for a full hearing of the Board
of Governors.
1) A motion stating the charge must be presented at the B.O.G. meeting.
Malfeasance shall be defined as wrongdoing or misconduct or the commission
of an illegal act. Nonfeasance shall be defined as failure to perform duties as
defined by league rules.
2) In the event that a motion carries by a three-fourths majority of the B.O.G. the
member shall be removed and Section II part G shall apply.
3) The suspended member has the right to appeal the decision at the next
Member’s meeting for a final ruling.
G) In the event of a vacancy on the Board of Governors, the Board, by a majority vote,
shall fill the term of the departing member who will serve out the term of that replaced
member. This rule will take effect immediately following the results of the spring
2001 election.
H) Election Committee:
1) An Election Committee shall be appointed each season by the President, with
the approval of the Board. The committee members will receive the official
ballots from the Statistician which will list the official candidates in random
draw order.
2) Ballots will be personally distributed by the Election Committee on a regular
night of play to each of the participating bar locations. All League players who
are present will be permitted to vote at that time by secret ballot. No absentee
voting.
3) Following the vote, the Election Committee will take custody of the ballot
boxes and arrange for a prompt counting within one week after which they will
immediately report the results to the President who will inform the candidates
and the League.
Section III: DUTIES OF THE BOARD OF GOVERNORS SHALL BE AS FOLLOWS:
A) Elect League Officers.
B) The approval and removal of all committee members.
C) Meet at the request of the President or two board members.
D) Determine the location of the League party with accommodations and price as the
major considerations. League sponsors will be given first priority.
E) Take appropriate action with respect to teams or individuals who violate League rules
or whose conduct is deemed detrimental to the League.
F) Shall approve all agreements regarding the WEST COAST CHALLENGE.
G) Shall ensure that all extra-League activities or agreements are in the best interest of
the League before authorizing or sanctioning said agreements or activities.
H) Shall be totally responsible for the accuracy of all financial statements and their
supporting documentation.
I) Shall review and approve all expenditures and all committee recommendations.
J) Shall purchase and present awards as follows:
1) Top eight (8) individuals, top four (4) women and top four (4) teams.
2) Certificates for top team and top individual in each Division.
3) Trophies for sanctioned tournaments, as appropriate.
4) Perpetual trophy and plaque to winning sponsor.
5) When appropriate, the Mike LaVoie Award for unusual dedication to pool.
6) When appropriate, the Frank Bustamante Sportsmanship Award for
demonstrating outstanding integrity and sportsmanship.
7) When appropriate, a Special Recognition Award for unusual service to the
League.
8) When appropriate, the Marvin Beisel Award for unusual dedication to the
League.
9) The John E. Isakson Memorial Award is reserved for presentation to a
sponsor.
K) Take necessary action essential for organization and operation of the Pool League
season unless otherwise restricted herein. Shall make policy otherwise not
contained herein.
L) Shall attend and assist in running all fund raisers when possible.
ARTICLE IV
LEAGUE OFFICERS / DUTIES
Section I: THE PRESIDENT SHALL:
A) Coordinate the activities of the Board of Governors, its officers, and all committees.
B) Call, provide agenda for, and preside over regularly scheduled board meetings.
C) Write (or have a designee write) and present to the Statistician a copy of CHALK
TALK after each board meeting containing the following:
1) Board members present at the meeting.
2) Individual voting of members, by name, when not unanimous.
3) Major items of business voted upon by the board, and
4) Dissemination of information regarding current and future activities of the
league.
D) Coordinate and determine, with Board approval, the location of the League party
with accommodations and price as the major considerations. League sponsors will
be given first priority.
E) Schedule, provide agenda for, and preside over all Members Meetings.
F) Be co-signatory on all bank accounts.
G) Appoint committee members and chairpersons with the approval of a board majority.
H) Preside over the West Coast Challenge when in Los Angeles including the following:
1) Appoint a local WCC Committee to help coordinate all activities.
2) Solicit bids for the facility to house the tournament.
3) Serve as chairperson of the WEST COAST CHALLENGE.
I) Coordinate travel arrangements for board members and players if the WCC is not in
Los Angeles.
J) Be responsible for communications and negotiations for the league and league
members, with the general public, other organizations, their agents, and
publications, unless otherwise restricted by these By Laws.
K) Be responsible for providing any and all financial data or official minutes.
1) After every season to a legally acceptable auditor.
2) Upon legal request of any league member.
3) Upon legal request of any government entity.
L) Maintain records for his/her term in office.
M) Comply with all By Laws not covered in these duties.
Section II: THE VICE-PRESIDENT SHALL:
A) Act on behalf of the League President when the President is out of town or upon
request of the President.
B) Serve as Chairperson of the Fund Raiser Committee. The chairperson’s
responsibilities shall be as follows:
1) To establish each fund raising functions, format and content.
2) To conduct each function in person or make suitable arrangements if he is
unable to attend or the function requires more than one facility.
3) To contact and make all necessary arrangements with the facility(ies) to be
utilized.
4) To supply all paraphernalia necessary for the function.
5) To oversee the functions from beginning to end to ensure smooth operation.
6) To design, publish, and have distributed, all publicity for fund raisers.
7) To conduct all fund raising functions at the League’s pool party.
8) To solicit donations for all raffles.
9) To solicit voluntary help for each function before the actual date of the event.
10) To be responsible for all monies until surrendered to the Treasurer.
11) When a Fund Raising function has 60 League members or more participating,
the winner(s) of those functions will act as guests to the next WCC, with
appropriate expenses paid.
C) Project and present to the Board, at least four (4) weeks before the next Members’
Meeting,
a detailed schedule for the upcoming season and a general schedule for
the entire year.
D) Comply with all By Laws not covered in these duties.
Section III: THE SECRETARY SHALL:
A) Record the minutes of the Board of Governors and Members’ Meetings.
B) Present, either orally or in writing, the minutes from the previous board and/or
Members Meeting.
C) Present, in a timely manner, a written copy of the minutes of regularly scheduled
board meetings to the League President.
D) Handle general correspondence, as necessary, with Board Members, league
members, WCC cities, and other organizations.
E) Send thank you notes to persons, bars, or organizations as deemed necessary.
F) Produce a list of volunteers from the player registration sheets and distribute.
G) Comply with all By Laws not covered in these duties.
Section IV: THE TREASURER SHALL:
A) Keep accurate financial records of both income and expenditures according to
acceptable accounting procedures.
B) Be co-signatory on all bank accounts.
C) Deposit all monies collected within three (3) working days after receipt and furnish
documentation of same upon demand.
D) Write checks paying League obligations in a timely manner for the following:
1) Semi annual Pool League cocktail/buffet party.
2) Trophies.
3) West Coast Challenge.
4) Statistician, and
5) All others as directed by the Board unless otherwise restricted by these By
Laws.
E) Provide a budget upon request of the Board.
F) Prepare:
1) A financial statement for the Members’ Meetings.
2) A financial report for each regularly scheduled Board Meeting, and
3) A financial statement upon proper request from the League President, a
League member, or a governmental entity.
G) Select, with volunteer assistance, trophies for the League.
H) Comply with all By Laws not covered in these duties.
Section V: THE STATISTICIAN SHALL:
A) Conduct the team registration at the Members Meeting.
B) Distribute, collect, and deliver to the Secretary the player registration sheets.
C) Coordinate:
1) The drawing for team and divisional slots at the Members Meeting.
2) The season’s schedule of play
3) The organization and distribution of the packets to the Captains and bars well
before regularly scheduled play begins.
D) Collect all scores at the designated drop-off point on the nights of scheduled play.
E) Report, in a timely manner, all protests to the Chairperson of the Rules and Protest.
F) Present to each Board Member the names, addresses, and phone numbers of all
team Captains.
G) Keep an accurate record of personnel addresses and phone numbers of all team
Captains.
H) Produce and mail the League’s weekly standings consisting of:
1) Team and individual scores on a cumulative basis.
2) Current week’s team results.
3) Following week’s team schedules.
4) All table runners, and
5) Any announcements of events or business pertaining to the Pool League.
I) Supply to the Chairperson of the Tournament Committee information needed for
play- offs.
J) Be paid as stated in Article 1, Section 1 C. of these Bylaws.
K) Comply with all By Laws not covered in these duties.
Section VI: THE CHAIRPERSON OF THE RULES AND PROTESTS COMMITTEE
SHALL:
A) Act as the main liaison between the Board and the committee Captains.
B) Contact, in a timely manner, the Statistician to ascertain the nature of any protest
lodged since the last night of play.
C) Hold meetings, when necessary, to resolve all pending protests.
D) Contact the Captains involved and obtain a statement from each regarding the
nature of the protest.
E) Present each protest to the committee in an unbiased manner.
F) Review and improve procedures, guidelines, and rules of play that will expedite and
insure consistency in the reviewing and investigation of all protests.
G) Inform, in writing, the parties involved with a protest as to the outcome of said
protest.
H) Consider all other matters as directed by the Board.
I) Report all committee recommendations to the Board.
J) Comply with all By Laws not covered in these duties.
Section VII: CHAIRPERSON OF THE PLAYOFF COMMITTEE SHALL:
A) Act as liaison between the Board and the committee members.
B) Organize all play-offs for the League. The Chairperson’s responsibilities shall be as
follows:
1) To establish the format of the individual and team brackets.
2) To contact and make all necessary arrangements with facilities to be used.
3) To secure an adequate number of judges for trophy round matches.
4) To make sure the individual and team play-playoff schedules are received by
the Captains before the rounds begin.
5) To determine eligibility for play-off slots based upon win/loss records.
6) To establish individual and team schematics on the last night of play.
7) To oversee the play-offs from beginning to end to ensure smooth operation.
C) Report all committee recommendations to the Board.
D) Comply with all BY LAWS not covered in these duties.
ARTICLE V COMMITTEES
Section I: TYPE AND COMPOSITION
A) Standing committees shall be as follows:
1) Rules Committee
2) Fund Raising Committee
3) Playoff Committee
B) Temporary committees may be established, as needed, by the Board.
C) Committees shall consist of 3 to 7 members for the purpose of making
recommendations to the Board of Governors.
Section II: DUTIES AND POWERS OF STANDING COMMITTEES
A) Rules committee shall:
1) Establish criteria and report on the facilities of new sponsors.
2) Review rule changes and investigate protests.
B) Fund Raising Committee shall make:
1) Necessary preparations for approved activities.
2) Recommendations for the use of Fund Raising monies with actual
disbursement based on approval by the Board and two (2) other committee
members.
C) Playoff committee shall:
1) Schedule the regular season, the Playoffs and authorized tournaments.
2) Provide judges for the Playoffs when there are only four teams, eight
individuals and four women remaining in the brackets and the final match for
the Hi/Lo tournament.
ARTICLE VI PLAY-OFFS
Section I: ELIGIBILITY (UNLESS OTHERWISE PROVIDED IN THESE BY LAWS)
A) Teams - by total wins.
B) Individuals - by percentages with a minimum of 55% of games played as a member
of a registered team in our League during the current ten week season.
C) The first and second place teams from each division and additional wildcard teams
as necessary to fill the sixteen (16) playoff slots.
D) The top thirty-two (32) individuals based upon percentages with a minimum of 55%
games played as a registered member during the current season will constitute the
playoff bracket.
E) The top sixteen (16) womens individuals based upon percentages with a minimum of
55% games played as a registered member during the current season will constitute
the women’s
playoff bracket.
1) By the 10th night of play, the finalist must exercise the option to compete in
either the Women’s competition or the Open Individuals.
F) A player participating in any individual playoff must be present at the time his/her
match is called by the Tournament Committee official(s). Failure to be present will
result in a forfeiture of that match and the decision cannot be reversed.
Section II: TIE BREAKERS (IN ORDER OF PRIORITY)
A) All ties involving teams or individuals assured of a playoff berth are to be re- solved
by a coin toss or draw. This will determine position in the brackets only.
B) A tie breaker will be held for teams only to determine which team will be in the
playoffs.
Section III: SEEDING, ADVANCING, LOCATION
A) Teams will be ranked first through sixteenth and individuals first through thirtysecond
according to total wins during regular season play. Women’s Playoffs will be
ranked first through eighth.
B) Teams to be seeded in accordance with current Playoff schematics. Open
Individuals and Women: All members in attendance at the individual Playoffs will be
seeded according to season end percentages.
C) Advancing will occur as follows:
1) Teams advance based on the first team to reach nine (9) wins. In the event
of an 8/8 tie, a seventeenth game will be played to determine the winner.
Captains will choose their player and a lag for break will occur.
2) Individuals will advance based on the winner of a 3 out of 5 match.
3) Women’s individual Playoff will advance based on the winner of a 3 out of 5
match.
D) Playoff locations will be chosen on the basis of playing conditions.
E) As approved by the Members, the winners of the seasonal Hi/Lo Tournament will
participate in the following West Coast Challenge.
1) Eligibility– Hi/Lo entrants must have played at least 55% of the current
season’s games at the time of this event.
Section IV: WEST COAST CHALLENGE (WCC) REQUIREMENTS
A) The team who wins first place overall in Team Playoffs must participate in the WCC
as a team. Players will not be eligible for competition in any other event.
B) Participation in the WCC:
1) Top Team
2) The top seven Individuals plus the “Bottoms” winner as eighth place.
3) The top four Women.
4) First place Hi/Lo
C) All matches played for the top eight (8) individuals, top four (4) women, four (4)
team and the final Hi/Lo match will be played by West Coast Challenge rules in
preparation of the WCC.
D) If you start play (which begins at the closing of registration) in any individual Playoff
event (including Hi/Lo) and decide not to finish, you will forfeit your rights to:
1) Play in ANY West Coast Challenge event for that current season; and
2) Participate, during the following season, in that Playoff in which you dropped
out of during the regular season.
E) Player participants in the WCC and Board Members, who are required to attend will
have airfare paid where appropriate and will receive a subsity of one night’s lodging
provided they stay at the host city’s selected hotel. This will be paid by the treasurer
to the player during the weekend of the event. This WCC subsidy policy will not
apply to those seasons when LA hosts the WCC. The Board of Governors, at their
discretion, shall be empowered to impose a penalty of ‘nothing’ but not more than
a ‘two season disqualification’ for failure to appear as directed. This rule will also
require the attendance at the opening and closing ceremonies.
1) Any league member that goes to WCC (player, BOG or referee) must have
participated (registered) in at least three (3) fundraising events that season in
order to receive 100% of the league stipend. Failure to participate in required
events will reduce the stipend by 50%. Individuals and Hi/Lo are not included
in the minimum fund raising events requirements. Players may at their discretion,
before the end of regular season play, pay $10 for each fundraiser
that they need to reach the three (3) required events to qualify for the 100%
league stipend.
F) Team playoffs will be held prior to open individual and women’s individual play.
Members of the winning team are not eligible to play in these events.
G) The Open Individuals, Women’s Individuals, and Hi/Lo will have a $10.00 entry fee.
H) The winner of the “Bottoms” Tournament will be our Open Individual Eight Place
Player. This tournament is open to players with previous WCC experience, however
the WCC spot is awarded to the highest finisher without prior WCC experience (the
only exception being Lo player in Hi/Lo.).
I) No LAPL member may play in any WCC qualify event for more than one city. Any
member who plays in multiple cities is required to stipulate at the beginning of the
season which city they will qualify in. This must be communicated in writing to the
WCC.
ARTICLE VII PROTESTS AND AMENDMENTS
Section I: PROTESTS
Protests and Amendments: Protests will be allowed only if based on an incorrect
application of a playing rule or a matter charging a player with un-sportsmanlike
conduct. The protested game should be circled with a brief explanation on the front of
the score sheet.
The Board of Governors is required to meet the Monday night pre-ceding the last night
of regular
season play to settle any outstanding protests. This is the final night in which
protests will be heard for the first nine weeks of season play. Any disputes which may
arise on the last (tenth) week of play will be resolved by the Board when score sheets
are personally turned in the last night of play, as required.
Section II: AMENDMENTS
Amendments to these By Laws will be by a simple majority vote of the Members at the
fall Members
Meeting or by a two-thirds (2/3) vote at any other time.
AMENDMENTS
ARTICLE III, BOARD OF GOVERNORS
Section III: DUTIES OF THE BOARD OF GOVERNORS SHALL BE AS FOLLOWS:
OLD:
6) When appropriate, a Sportsmanship Award for unusual dedication to the League.
NEW:
6) When appropriate, the Frank Bustamante Sportsmanship Award for demonstrating
outstanding integrity and sportsmanship.
PLAYING RULES
45. SHOT CLOCK RULE
OLD:
5. During the one minute shot period the player is free to consult with his/her teammates,
but the time clock continues ticking.
NEW:
5. During the one minute shot clock the player is free to call only one time out if available
and consult with his/her teammates, and the shot clock stops ticking. Only one thirty
(30) second time out with one extension if available per player during the shot clock.
The shot clock will restart upon either the end of the timeout or player notifying the time
keeper they are ready and finished with their time out.
48: COACHING - REGULAR SEASON
OLD:
New (first season) players to the LAPL have unlimited “time-outs available to them
during regular season play. All other players will be limited to two “time outs” per game
during regular season play. The “time out” can be called by anyone on the team and any
number of teammates
may advise. The opposing Captain or designee keeps the time.
After 45 seconds have elapsed, a “15 seconds” warning shall be announced. At the
conclusion of the one minute period, “TIME” shall be called. If coaching continues after
“Time” is called, it is a foul.
NEW:
New (first season) players to the LAPL have unlimited “time-outs available to them during
regular season play. All other players will be limited to four, thirty (30) second “time
outs” per game during regular season play. The “time out” can be called by anyone on
the team and any number of teammates
may advise. The opposing Captain or designee
keeps the time. After 20 seconds a 10 second warning will be announced. A player may
elect to use two of their time outs at one announced time out period, by indicating extension.
Extension must be called before the thirty (30) second time out has expired. If it
is called another 10 second warning will be announced. At the conclusion of the thirty
(30) second time out period, “TIME” shall be called. If coaching continues after “Time” is
called, it is a foul. (This will be a one-season trial for Spring 2010)

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